There are multiple factors that potentially result in Manual updates, including any of the following:. Links to the most recent. The sections are divided into the following general content areas:. Skip navigation Skip to main content. Opens menu. Get my Adult Diploma?
Find Ohio's Learning Standards? Apply for my new teaching license? Check on my license status? Renew my teaching license? View and compare district report cards? Graduate from High School? If you click on the magnifying glass you have your typical filter to dynamically adjust the whole dashboard. For example, you can filter by year, district e. State, Atoll, Province , authority type e. Government, Non-government , authority and school type. This is shown below. Sometimes the dashboard components have their own filter.
For example, the following dashboard component has a filter in red rectangle which says the data shown in cumulative to or whatever year is selected in the filter. And when switching that local filter to Evaluated in then you see the data is adjusted to only show for school accreditation done in In the following case there was just a single school accreditation done in Chuuk though this was a test one.
Further down you have a nice tablet that display Accreditation Status by State. You can also drilldown further into the data. For example, click on any number as shown below with the arrow. You will see a pop-up window that will contain more detailed data in the schools where made up the number you clicked in the previous step. Further down still, you have a table of Performance by Standard nation wide though you could filter by state in the filters at the top. The same drill down to get more detailed information is also possible here.
For example, if you click on the number 7 as shown by the arrow in following illustration you will drill down those 7 schools. You get a pop up window showing those 7 schools with more detailed information. For example, in this case we click the 7 schools that achieved a level 4 cumulatively up to We see the below which not only shows the 7 schools but also a further break down into the level 4 Leadership criteria as shown below. Directors , the data is then in the EMIS where the user can view the data, access data analytics dashboard, print out reports and access the data from the warehouse for further flexible analysis.
You will see a list of any previously completed WASH survey on that tablet if any. You will then have to choose which school and you can optionally edit the survey date as shown below in red rectangles. Then click on Choose to create the new survey for that school. Fill up the survey questions all one by one carefully.
Don't forget to save individual questions when you see the small checkmark icon as shown below in second question. Follow your progress looking at the progress bar as shown below in red rectangle at the top right. Finally click next when all questions in the section are completed. You will then see your newly added school WASH survey.
The data is collected on the Education Survey Tool app, sometimes offline in remote locations, and when the tablet returns to the main office with the Internet it syncs all its data to the cloud.
If some files have synced and are ready i. You can browse the whole survey by clicking on the tabs to view the data that was completed on the ground by the inspector with the tablet. You can also use the dropdown select to access all the sub-group questions of the survey as shown below. Once you have gone through the whole survey have the following actions at your disposal. The top left red rectangle shows the current state of the cloud file.
The top right rectangle is a list of action buttons:. You will then be notified when the file approval is completed as shown below. At this point the cloud file has also been loaded into the EMIS for permanent archival, further analysis and reporting. After clicking Close above you will be returned to the same cloud file but notice the state will now be Loaded top left red rectangle below.
You could reload the whole survey in the EMIS. For example, this could be useful if it was found out that there were mistakes in the survey or disputed results.
You would need to change it in the tablet and reload it here to have the new data in the system. This should be fairly uncommon. You should be returned to the cloud files list. Notice that in the Status: Loaded files now you have the above newly loaded cloud file. You can click on any of the ID as shown by the arrow below. This is different from opening a cloud file. This is opening the actual permanent data record from the database.
Under the Summary tab you will find basic data about the survey such as audit trail data i. The data will only be available in the dashboard and reports, etc. Note from below when you load the dashboard the first dashboard component is empty by default. This is actually because it is a special and powerful dashboard interactive component. Due to the nature of the WASH survey with many questions of different nature it is not practical to have a one size fits all analysis.
Displaying results for all the hundreds of questions on the survey would make the dashboard too large and slow.
Instead, the dashboard offers a more interactive approach. The user needs to click on the magnifying glass to access the filters as usual. In there are the typical filters i. But there is another special filter called Question. If you put your cursor in there you will see a drop down list of all the questions on the survey. You can query the system for information. For example, select the question CW.
You will get the following analysis providing you useful information. Obviously from below Maloelap Atoll is the one in more dire situation requiring immediate WASH infrastructure support new toilets. The question tool provides aggregated responses to each question on the WASH survey. As with the school accreditation dashboard, you may choose between Cumulative display, and Evaluated In display.
There are various types of questions in the WASH survey. Here is how each type of question is reported:. You still have access to your standard filters, For example, bellow we filter to only analyze for the Majuro Atoll which will update the whole dashboard for Majuro Analysis.
Also take note of the next two dashboard components. One provides dedicated analysis for toilets while the other for source of water at the school. It is an important indicator to know the number of pupils per toilet, both in total, and for boys and girls.
The toilet numbers component shows a range of indicators for each school in the set of schools selected by the Options box. Note that this dashboard components does not aggregate across schools—instead, it shows a bar for each selected school. In addition to standard dashboard wide filters some individual dashboard components have their own filters as well.
For example, the toilet dashboard component can display any of the following as outlined in red rectangle below. Your Annual School Census Workbook must be completed first. Simply drag the workbook as shown below. You should then see the following where you can proceed to Upload or Cancel or Clear. Processing will try to upload the workbook data into the EMIS.
If you have issues with your data the system will try to identify them and return some feedback to guide the user in fixing the issues significantly improving quality of submitted data. If you do have issues you will have to Cancel - Discard thus Data. You will then see the full feedback to guide you to sort out issues in the workbook. For example, below the submitted workbook as the following issues among others :.
For most of the errors the system tells you how many times it detected the error under Occurs , the first row it see the error under First Row and the last row it saw the error under Last Row. After fixing all the errors and trying to re-upload you should eventually have a clean file and see something like the following.
When clean you can click on Process this files. You will then see it loading. Be patient as it could take some time as there could be a lot of data to process. When complete you should see something like shown below. There are multiple data grids which you can have a good look at to verify all numbers one last time by comparing with the numbers in pivot tables in the workbook.
The screenshot where exam data can be uploaded looks like below. Inevitably duplicate teacher records find their way into the EMIS. This can happen if the teacher was added manually and then added through the School Annual Census Workbook. Or even if the teacher was only added through the School Annual Census Workbook but with a slightly different name spelling or date of birth.
There is no way for the system to know that this was suppose to be the same teacher. This has repercussion in the reporting of data has some of the figures such as total teacher qualified or teacher pupil ratios can be bubbled up. It is a very good idea to constantly clean the teacher duplicates. The first time this is done there might be many. However, once cleaned up de-duplication can be done yearly after the workbook is loaded and there should be much less to clean up.
Here you see a standard list screen, with access to a filter box. The filter lets you decide which fields in the teacher record to match on. You click on the button to cycle between the following:. For example to find all pairs of records that match on given name and family name, see the following.
After clicking on Filter it will pull a list of all teacher duplicates with same given and family name in the system. A good start is to match all given and family name and sort out all the duplicates first then try others searches. Once you have a list of duplicates you can optionally check the associated records as shown in the following figures.
You will see something like the following though you may also see data showing on both side both duplicate records found. This merely shows you the two records. Something you might notice what went wrong sometimes not. You will see the two duplicate teacher records side by side. The one on the left will be to delete and the one on the right to be kept. Notice in the following example how the one on the left contains a couple of dates there are noton the right.
You can click on Edit button as shown in top right of following illustration when ready to edit merging date is considered editing. You may click on the switches to pull information from the left into the record that will be kept as shown below.
When you feel the record on the right as all the information as you want it you can click on Save as shown below in the top right. It will then shown you it was complete and ask if you would like to see the merged teacher record. If you say ok to previous step, you will see the newly merged Teacher with all the data from the deleted record.
Notice below how the dates are not there also. The remaining of the record now also contains a cleaner more complete history of surveys and appointments. And if qualifications where managed in a separate record they should all end up under the new single teacher profile. You now have slightly cleaner data. Do this for all teachers and y our data will become of very high quality. A section for systems administrators of the EMIS. Here the sysadmins can define system wide lookups, management users, groups and permissions and more.
It currently supports two types of users: Email users and Active Directory users. Both types of users function in the same manner. At the minimum you will need to enter the user email, the menu key and all permissions for that user. The user below is an example of a teacher. Then click save. The user should receive an email as shown below. Advise users should look in their junk box if they don't receive it within a few minutes. User should click on Complete Registration.
Then set a strong password following the shown rules and click on Set your password. The Pacific EMIS supports a domain and app specific type of user that can be used to restrict access by. Those filters are useful for example to restrict access to managers of all schools in a district, all schools managed by some authority or by individual schools. They all work the same. Users and groups are create just like previous shown with the only difference of setting the filter.
As an example, we will create a user for a data manager for the state of Yap. This user should be able to read, write and administrator all data but only for the state of Yap. This would be done as shown below. We have a combination of tools e. Data Publishing Toolkit , Multi-part Word Document and practices for publishing data into Excel tables and pivot tables. This forms the basis for the construction of documents such as Annual Statistics Digest, etc.
In order to support users who do not have access to SQL i. This would allow more options for remote hosting, and also for a broader set of users to have access to Excel. This is the technique currently the most widely used by adopting countries. Excel workbooks setup data connections direction to the SQL server. Add the xl option to the query string. This will return the data from the rest endpoint in Excel, as a table and pivot table.
User Tools Register Log In. Site Tools Search. Map - simple geographical analysis. Reports - standard reports from your data. Adding the year's Government Financial Expenditure.
Adding the year's Education Expenditure. Various other tabs for individual schools. Viewing in what school teacher is at. Managing documents, teacher portraits in particular. Education Survey Tool for Data Entry.
Loading School Accreditation Inspections from the Cloud. This feature is soon to be obsolete and being completely superseded by the more general and powerful dashboards. This could be configured but would require a change in the source code. If you would like to be able to search or filter data in a way not present you can contact the people supporting you and the capability can be added in a future upgrade. The Indicators module is being completely re-worked into the same Dashboard architecture as dashboards in the other modules.
This will provide all the same data with more clarity, flexibility and new analysis. Cost Centres can change over time. However, sometimes it is essentially the same item with a slightly different name spelling in which case you must take a decision whether you also create a new one with the new spelling or keep the old one and mapping the data from old to the new. The best practice here is that if it is the money for the same purpose then you simple re-use the previously created one.
It is better like this as you will not end up with many cost centres that would essentially be the same with slightly different spellings. Code : a short code for the new cost centre.
Simply use a short unique code for the cost centre e. Sector : If this cost centre will hold budget for a particular sector of education e. Primary, Secondary, etc. Pro Rate : defines how the money will be allocated when computing key financial education indicators for expenditures categorized under this cost centre:. Post to sector : for cost centres with an assigned education sector the money would only be computed towards that education sector.
Prorate : money in this cost centre is distributed evenly for all education sectors e. MoE Administration cost center expenditures. Ignore : money in this cost centre would be ignore entirely and not included in the financial indicators. Description L2 : a second optional longer description of the cost centre. After saving you should see them adding as shown below. Now that we have a complete example let's explained the fields in more details: Cost Centre is the category of spending for this budget expenditure.
This will decide how the budget will be computed refer to Creating Cost Centres for details. Expenditure item an optional textual field that can provide a bit more details.
You don't need this really. Total Expenditure is the total expenditure is the total of capital assets expenditure plus any recurring costs cost recurring from year to year. Current Expenditure is expenditure on goods and services consumed within the current year, which needs to be made recurrently to sustain the production of educational services. Budget vs Actual The budgeted figure was defined during planning while the actual is the money that was actually spent.
Those are typically side by side in the accounting report as shown above. Funding Source The source of money, whether it is direct government earning, donor, grants, etc. The reports contain a list of exams data report that can be generated and printed on demand. If the form is ready to be saved with your new information you will be allowed to save. And then also include some optional information about the file. See below for example. Deleting the file will ask you to confirm so the user does not do it by mistake.
You can click on the downloaded report to view it in the browser. You can see a list of exams the school participated in in the Exams tab. Using only the annual census workbook to record where teachers are provides accurate data for decision making. However, the tool could be used in a more powerful ways by more advanced users when using the teacher planning tool though this is not required for good data management. This flexible framework is useful to enter special types of qualifications you would like to manage good data about.
You can edit the data as shown below. Care must be taken if you edit data here. If you reload the workbook with the same student say in a following school year it will override the data. It is possible that if a student was added over the year with a slightly different spelling that you will have a duplicate and therefore the enrolment history will be divided between those two or more students.
It is possible to merge these duplicate through a dedup tool like with Teacher Dedup though feature is not there just yet. There is the typical module sub menu items: Dashboard where you can access dynamic data analysis. Reports where you can include some Jasper PDF reports though none are yet available. There are two methods to load special education data. Load the data through the annual school census workbook The latest version has some additional fields for special education student.
Edit the sped student record directly from the web UI The other way is to go edit directly in the web UI. The Reports tab will hold individual PDF reports for this particular student. Each feature will be better explained in the following sections. The status can be any of the following: Ready : When a school accreditation is complete and ready to be approved and loaded into the EMIS database. In Progress : When a school accreditation is in progress i. Merged : The tablets support merging together data offline.
The process is typically worker tables merge into a team leader's tablet. The worker tablets then become merged and the team leader's tablet become Ready if complete.
Download : Mainly for technical people who would like to download the raw data in the format XML. Delete : Use to delete unwanted cloud files. The user might have submitted two identical copies by mistake or just some routine cleanup when you have loaded the file and eventually no longer need it in the cloud. Approve : For a person with authority to approve the school accreditation.
Only upon approval will a cloud file be downloaded and loaded into the system. Photos : These are all the photos collected for any of the sub-criteria. The school profile also hold their latest school accreditation as shown below. Once completed all your progress bars should look like follows.
Then you can click on Complete as shown below. Note that the survey might not be immediately available to the EMIS online app.
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